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After all, this can help you to:
- Stay on top of any deadlines
- Fulfill orders or customer requests in a timely manner
- Meet (or exceed) your customer’s expectations
- Boost productivity rates
- Prevent burnout and exhaustion
However, with a recent study finding that 23% of SMEs struggle with organisation, it can sometimes be hard to ensure that all your ducks are in a row.
Fortunately, that’s where this blog comes in handy. Read on to learn how to stay as organised as possible when running a business!
Maintain an organised workplace. When discussing workplace organisation, it’s easy to focus on workflow and procedures. However, good organisation starts with maintaining a neat and organised workspace, whether you’re managing an office or a factory floor.
As such, you should make sure that you invest in the relevant storage supplies and tools, such as Tufferman pallet racking. Not only will this limit clutter, but it will also help when it comes to stock management. This is because your employees will be able to find what they are looking for relatively quickly!
Identify what is slowing you down. Figuring out the root cause of disorganisation within your workplace is crucial if you want to start to do something about it. Fortunately, identifying these bottlenecks is relatively easy, as you simply need to figure out which tasks disrupt your workflows.
For example, communication struggles could be causing a lot of your problems, especially when employees across multiple departments are working on the same project. This can be remedied by investing in communication tools and software, allowing for smoother collaborations moving forward.
Invest in the right technology. As mentioned above, investing in the right technology can also prove useful when it comes to ensuring that your business is as organized as possible.
For example, you might want to consider investing in task-management software. This can be used to:
- Create to-do lists
- Alert employees/team members when deadlines are approaching
- Assign work to specific employees or departments
- Track progress and identify potential bottlenecks
In short, it could be the savior you are looking for when it comes to keeping your team on-task and organised moving forward.
Consider expanding your teams. Sometimes, a lack of organisation within your team is the product of employee overwhelm or burnout. After all, it can be hard to juggle multiple deadlines or tasks at once, especially if they are working above their normal capacity.
As such, now may be the perfect time to expand your team. When doing so, try to hire employees who possess the skills that are currently missing within your team. For example, this could include accounting professionals, marketers, and more.
If you do not currently have the funds set aside to hire new staff, consider outsourcing instead. This is a much more cost-effective way of gaining access to the support you need moving forward.
Try not to waste your employee’s time. While they can be important when it comes to team-building and knowledge sharing, a recent study found that 32% of employees feel that the majority of their meetings could be emails. As such, this is definitely something to be mindful of moving forward. This way, you can ensure that every minute of your employee’s time is spent wisely while also reducing their frustration.
When hosting meetings, try to keep them brief and to the point. Write down a list of everything you need to say ahead of time, and try to find the most concise way to share this with your team. After each meeting, send an email to all participants summarising what was said and any actions that need to be taken moving forward.
Final thoughts. Whether you feel as though your office is covered in clutter or as though tasks that should take minutes are suddenly taking hours, you’ll be pleased to hear that there are plenty of steps you can take to improve workplace organisation. This can include:
- Keeping your workplace as clean and clutter-free as possible
- Identifying potential bottlenecks so that you can begin to do something about them
- Investing in task-management software and other forms of technology
- Expanding your team to reduce burnout and promote productivity
- Working to ensure that you aren’t wasting your team’s time
By implementing the changes listed above, you’ll soon begin to notice the benefits within your day-to-day operations. This could include fewer missed deadlines, improved employee morale, and even higher productivity rates.