Controlling workflow through document automation when managing everyday operations in your business is a necessity.
Discover how it can help you.
Hands up if you understand what the term documentation automation means? If your hand is down, don’t worry, you’re not alone.
While this may sound like complicated terminology, in actual fact, it’s just describing a simple yet essential process.
If you want to learn more about document automation software, you’ve come to the right place.
Controlling workflow through document automation when managing everyday operations in your business is a necessity. Discover how it can help you.
What Is Document Automation?
First things first.
Content management automation and document automation are trends we’ve watched grow steadily over the last few years. These days, they’ve become somewhat of a necessity.
We’re producing more and more data by the day. In many cases, there’s too much data to know what to do with. If your business is still relying on paper-based systems to handle it, your business will suffer many a papercut injury.
In addition, you and your team will literally drown in all that unnecessary paper and the guilt about the waste and detrimental effect on the environment.
The goal of document automation is to free up your time. Humans are good at problem finding and solving. So let them do those things. In the meanwhile, computers can effectively complete menial data processing tasks, which augments the workforce and frees up time.
Tasks such as automated form filling and document preparations will save you and your team time and energy that can be better spent on other tasks.
The truth is that documents automation has come a long way in the past year. From HR to accounts, and even logistics, several departments in big companies found that automating their paperwork and documentation processes led to them spending 40-50% less time on administrative work.
Less time spent on admin work means more time to focus on core tasks. If your company or organization deals with paperwork in any way, listen up. We’ve outlined three important reasons to invest in document automation today. Keep reading to discover more about automation.
Streamline Your Workflow
Everyone will agree that paperwork is one of the most monotonous, boring, and time-consuming tasks out there.
However, in any business, it’s essential to keep on top of paperwork to ensure everything runs as smoothly as possible. In order to ensure critical tasks are being completed, paperwork simply must be taken care of.
The good news is that there’s now a simple solution that will ensure all of your paperwork is completed on time. But there is a way to free up that time for your staff while still getting all of your paperwork done on time.
Instead of wading through mounds of actual paper and tiring manual tasks like data entry, document capture and management simply must be automated. Highly specialized programmed technology will do the heavy lifting and it’ll do it well.
Members of staff are, therefore, relieved of the burden of manual filing and can spend their time on strategic work. With the hindrance of paperwork behind them, staff can focus on growing the business instead.
Reduce Your Risk
The reality is that people make mistakes. It’s pretty much unavoidable.
This is especially true when completing monotonous or boring tasks. Basically, the more repetitive a task, the more likely people are to make a mistake. Mistakes come in various forms and some can simply be attributed to incorrect labels or lack of organization.
For example, an important post could be filed in the ‘bin’ pile if it isn’t clearly labeled. In addition, it’s very easy for invoices to be lost during delivery. With a single click of the wrong button, reports can be instantly deleted from a system.
Data entry errors, missing paper, and inaccessible data will cause a ripple effect of problems, especially when it comes to tax returns time. The truth is that the majority of these mistakes are due to human error when handling paperwork.
The results of these mistakes can be minor but in some cases, in cases of disputed bills, for example, large liabilities will follow. The great news is that document automation removes all this stress and worry from the process.
Software can’t get bored, no matter how monotonous the work.
It simply can’t make the same kind of boring errors as people. So when you remove the human element from the documentation process, your errors will be removed too.
For industries that need to adhere to complicated strict rules around paperwork, automating the system is particularly important. This is because when you put comprehensive document management solutions in place, you gain total control over it.
You can control where it goes, who can access it and critically, you have an audit trail to prove it.
Money Matters
Of course, in any business, you must take cost into account.
Remember that you’re paying your employee for every minute of their time. If they’re spending their days wading through paperwork, you’re essentially paying them to be bored and make mistakes.
It’s widely agreed that in business, time is money. You want to ensure you’re paying your employees to spend time on valuable tasks that will help grow your business.
In most cases, paperwork isn’t one of those tasks. When you automate your documentation, you’re going to save so many valuable hours. Along with this, the time saved will help your business grow quickly and effectively.
Research shows that when a business sees a dramatic increase in sales, it’s often contributed to their pipeline through a mixture of increased sales time from their teams and, of course, automated software.
The Next Steps
After reading this article, you should know more about the importance of document automation and how it can help you and your workforce.
Say goodbye to time-wasting, stacks of paper, and lost data. It’s clear that while we might not have achieved the paperless office yet, automating your paperwork is a great way to start on that path.
And, as a bonus, Your employees will think you’re the best boss for saving them from piles of annoying paperwork.
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— Will Corry (@slievemore) May 7, 2019